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Fire & Water - Cleanup & Restoration

3 Steps for Protecting Online Business Data

3/24/2021 (Permalink)

Green external hard drive Keep computer files backed up on an external hard drive or cloud in case of fire damage.

3 Steps for Protecting Online Business Data

It's just as important to prepare your business files and operations for a major storm as it is to protect your building and physical property in Seahurst, WA. You may have plans for securing any signs, decorations, or other business property on the outside of your building, but do you have plans for saving and retrieving information if you lose internet access or if flood water forces you to evacuate? Consider the following three tips for making sure your files and data as just as secure as your building:

Prepare an Off-Site Storage Location

It's almost always a good idea to keep physical copies of documents, files, and business-critical information in an off-site location. Do the same for your saved files. It isn't enough to simply save to the cloud; if the internet goes down, you won't have access to the information that keeps your business functional. Making backups to portable hard drives or even thumb drives is a good way to access vital info even in the middle of a significant storm and a flooded building.

Make Information Accessible by Smartphone

If the phone lines go down, it may still be possible to use your cellphone to access the internet, as well as your website. This step allows you to update your website as the storm progresses and contact suppliers, clients, and employees as necessary to continue operations as much as possible. If flood water has made it impossible for you to work from the office, you can still continue to work from home or a temporary location.

Prepare a Business Continuity Plan

Work closely with your insurance company and other professionals who understand the importance of a business continuity plan. Once your plan is created, spend time testing, adjusting, and perfecting the plan. Include contact information for water damage restoration technicians, your insurance agent, and other professionals.
Your first-aid plan, safety protocols, security measures, and other plans for keeping your physical property safe are vital. Make sure you also plan to protect your online information when floodwater forces you out of your building while you work to maintain daily operations.

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